Industry Insights

4 Ways to Streamline Rollout of Your Construction Project Management Software

March 27, 2024
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After implementing a robust financial solution and project management platform for your construction business, you are all set up to propel your construction company to new heights of success. However, we would like to give you some recommendations on things you should consider during the rollout of your construction management platform to maximize the benefits of your new software solutions.

1. Communicate The Need With Your Team

It's essential to clearly explain the ‘why’ behind the decision and the potential benefits that the implementation of new construction software will bring to the workplace. Here are some key steps for effectively conveying the necessity of this change to your construction teams.

  • Employee Involvement: Involve employees in the decision-making process. This involvement can help foster a sense of ownership and engagement in the transition process.
  • Transparent Communication: Transparency about the inefficiencies in the current system and how the new software will address these issues can help employees understand the need for change.
  • Address Concerns: Acknowledge and address any concerns or resistance that employees may have about the change. Openly discuss potential challenges and assure them that their concerns are taken into consideration.
  • Training and Support: Most software companies will train the key person who will be handling the system. That person becomes the expert or “Champion” and then acts as the go-to person in the company as needed. You may prefer to train all staff who will be involved at once, both options are available to you

2. Assign Responsibilities 

Establishing the team that will be involved in training and rolling out the new construction management software will ensure that the implementation process is well-organized and efficient. Here's how to effectively assign responsibilities during the rollout:

  • Identify Key Stakeholders: Determine the key stakeholders and team members who will play a crucial role in the rollout process. This may include construction project managers, IT personnel, department heads, and end users who will be impacted by the new software.
  • Assign Clear Roles: Clearly define the roles and responsibilities of each team member involved in the rollout. This may involve designating individuals to lead the training sessions, oversee data migration, provide technical support, and act as liaisons between different departments.
  • Adjust Organizational Structure: If necessary, restructure certain teams or processes to align with the capabilities and requirements of the new system.
  • Communication Channels: Establish clear communication channels within the assigned team to ensure that responsibilities are clearly understood and that information flows smoothly throughout the organization and the construction teams.

3. Configure The System

Sometimes software systems require adjustments to match your operations. Whether it’s an integration with other software used in your business or custom feature development, time will need to be allocated to account for any configurations. 

Here's how to effectively configure the system for maximum benefit:

  • Integration with Existing Software: Evaluate the need for integrating the new construction management software with other existing tools used in your business. This may include financial software, scheduling tools, or communication platforms. Seamless integration can streamline workflows and data management across different systems.
  • Custom Feature Development: Identify any specific management features or functionalities that are essential for your construction business but may not be available in the standard software package. Allocate time for custom feature development to tailor the software to your unique requirements.
  • Data Migration: Plan for the migration of existing data from your previous systems to the new platform. This process should be carefully managed to ensure that all relevant data is transferred accurately and securely.
  • Testing and Quality Assurance: Allocate time for thorough testing to ensure that the configured system functions as intended. This may involve user acceptance testing, performance testing, and validation of integrations.

4. Track Efficiencies and Measure Results

With any system, you want to measure the before and after effects of implementing project management tools. Watch for things like increased collaboration, reduced rework, and time saved throughout the year to ensure your investment is paying off. 

  • Establish Key Performance Indicators (KPIs): Define specific KPIs that align with the goals of implementing the new software. 
  • Baseline Assessment: Conduct a baseline assessment of the existing processes and performance metrics before the software rollout. This will provide a benchmark for comparison once the new system is in place.
  • Regular Reporting and Analysis: Implement a system for regular reporting and analysis of the identified KPIs. 
  • User Feedback and Surveys: Gather feedback from employees and end users regarding their experience with the new software. 
  • Continuous Improvement: Identify areas where the software has had a positive impact and areas where further optimization is needed to maximize the benefits.
  • ROI Assessment: Evaluate the return on investment (ROI) of the new software by comparing the initial investment with the tangible benefits and efficiencies gained over time.

If you don't currently have a construction project management solution or are considering switching to a new platform, we recommend SiteMax jobsite management platform. Simple, streamlined, and purpose-built for the construction industry, SiteMax is powering tens of thousands of job sites daily. With SiteMax you are guaranteed to:

  • Improve efficiency
  • Save 3.5 hours a week per team member
  • Streamline your field-to-office communication

Book a demo with the SiteMax team to learn more. Truss users get 20% off the first 3 months through the link on our partnerships marketplace.

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